Every date that can cost you money, in one place
A permit that expired four days ago. A GST return due tomorrow. A driver licence nobody checked. A card payment that slipped and cost you interest. These have nothing in common except that each one is a date, each one is somebody's job, and each one is forgotten the same way. Track them all here, and get told before they lapse rather than after.
No credit card required. Set up in 15 minutes.
Without it
- ×A vehicle is stopped at a checkpoint with a permit that expired last week
- ×Insurance renewal slips past and a claim is denied months later
- ×A driver is running interstate duty on a licence that expired in March
- ×The GST return date is on a wall calendar that nobody looks at after the fifth
- ×Document copies live in folders, chat threads and email attachments — nobody is sure what is current
- ×A rate contract expires quietly and duties keep running at a price that no longer applies
With Travel Softdrive
- Vehicle insurance, fitness, PUC and permit tracked per vehicle with status you can see at a glance
- Driver licences tracked with the same discipline, because a lapsed licence is a bigger exposure than a lapsed PUC
- A compliance calendar for filing dates — and for anything else recurring you decide to track
- Reminders at the intervals you choose, by email and in the app, to the people who can act
- Every document stored with version history, so the current copy is never in question
- Filing status recorded against each occurrence, so you can prove what was done and when
What's inside
Per-vehicle document tracking
Insurance, fitness certificate, PUC and permit for every vehicle, each with issue date, expiry date and current status. Vehicles approaching a lapse are unmissable, and one that has already lapsed is impossible to ignore.
Driver document tracking
Driver licences tracked with expiry and reminders on the same schedule as vehicle papers. A driver whose licence has quietly expired is a liability that sits in your fleet unnoticed until the worst possible moment.
A compliance calendar you define
Add any recurring obligation with its own name, frequency and due day — monthly, quarterly or annual. GST returns, TDS deposits and professional tax on one side; anything else your business has to remember on the other.
Not just statutory dates
Card payment dates, loan and lease instalments, insurance premiums, licence renewals, agreement expiries — anything with a date and a consequence. The tracker does not care whether an obligation is statutory; it cares whether missing it costs you.
Reminders on your schedule
Alerts fire at the intervals you set — thirty, fifteen and seven days out by default, and on the day itself. Change the intervals per reminder type if your renewal process needs longer notice.
Reminders that reach a person
Alerts go out by email and appear in the app for the people responsible. A reminder that lands only in a system nobody logs into on a Tuesday is not a reminder.
Filing status on every occurrence
Mark each due date as filed when it is filed, in bulk where a period is being caught up. What is outstanding, what is done, and what was missed becomes a record rather than a recollection.
Document storage with version history
Upload the document against the item it proves. Previous versions are archived rather than overwritten, so last year's certificate is still there when someone asks what was valid in August.
Verified against the issuing record
Vehicle registration and driver licence details can be checked against the official record rather than accepted from a photograph. A scanned image proves that a document existed, not that it is genuine or still valid.
LUT and rate contract expiry
Letter of undertaking validity tracked for zero-rated billing, and rate contracts flagged before they expire — so nobody keeps running duties at a price that ran out last month.
Frequently asked questions
Can I track things that have nothing to do with vehicles or GST?+
Yes. A tracked item is a name, a frequency and a due day, so it can be anything that recurs — a card payment, a premium, an agreement renewal, a licence, an internal review. Several operators use it for obligations that have nothing to do with transport, because it is the calendar their team actually watches.
Who receives the renewal alerts?+
The people you configure for each reminder type — typically the operations lead and whoever owns compliance. Alerts arrive by email and in the app.
Can we store scanned copies of physical documents?+
Yes. Every item supports document upload with version history. Older versions are archived rather than replaced, which matters when someone asks you to prove what was valid on a particular date.
Does this cover driver licence compliance?+
Yes, and it is worth treating as seriously as vehicle papers. Licence expiry is tracked per driver with reminders ahead of the date, and the licence details can be checked against the official record rather than taken from a photo.
How does this help during an audit?+
Because the record is kept as you go, not assembled afterwards. Filing status against every period, documents with their version history, e-invoice coverage, and the tax registers all come out of the system rather than out of a cupboard.
Does compliance tracking cost extra?+
No. Compliance tracking, reminders and document storage are part of the platform. There is one price and nothing on top of it.
See your whole fleet's compliance at a glance
Book a demo. We will walk through vehicle and driver expiries, the filing calendar, and a reminder from trigger to inbox.
No credit card required. Credits never expire.