Rates under governance. Escalation on autopilot.
Versioned rate cards by customer, duty type, and vehicle group. Propose-review-approve-activate workflow. Auto-escalation when an 8hr/80km duty becomes 10hr/120km. Every duty carries a rate snapshot — so nothing gets retroactively disputed.
No credit card required. Set up in 15 minutes.
Without it
- ×Rates live in spreadsheets — different versions floating on different laptops
- ×Salespeople commit custom rates to customers without governance — surprise when billing catches up
- ×An 8hr/80km booking that runs 10hr/120km gets billed at the wrong rate because nobody caught the threshold
- ×Holiday rates (Diwali, Sunday) are remembered by one person who happens to be on leave
- ×A rate card change today retroactively breaks last month's invoices
With Travel Softdrive
- Every rate card is versioned — see what changed, when, by whom
- Rate approval workflow: propose → review → approve → activate
- Rate escalation rules auto-switch duty types when KM/hour thresholds are crossed
- Holiday calendar drives holiday rates automatically
- Rate snapshot on every duty preserves the rate used at that time — past invoices stay correct forever
What's inside
Rate cards by customer × duty type × vehicle group
Define rates at the intersection that matters — one customer, one duty type, one vehicle group. Scale to hundreds of combinations without spreadsheet chaos.
Propose / review / approve / activate
New rate cards go through an approval workflow. Proposer, reviewer, approver — configurable. No rate hits production without sign-off.
Version comparison
Compare two versions of a rate card side by side. Every changed line highlighted. Approval decisions come from fact, not memory.
Rate escalation rules
Crossed the 8-hour or 80-km threshold? The duty auto-switches to the longer-duration rate. Configured once, applied on every duty thereafter.
Holiday rate management
A holiday calendar per operator drives holiday rates automatically. Diwali, public holidays, weekends — rates apply on the right days without manual toggles.
Bulk operations
Copy a rate card from one customer to another. Bulk-update a vehicle group across all customers. Bulk-copy holiday rates. What takes hours in Excel takes minutes here.
Rate snapshot immutability
Every duty's billing uses a snapshot of the rate in effect at that moment. Rate cards can evolve; past invoices never change underfoot.
Frequently asked questions
Can we override a rate for a single booking without changing the rate card?+
Yes. One-off rate overrides are supported — with approval rules, audit trail, and the reason captured on the booking. Governance without rigidity.
How is rate escalation configured?+
Per rate card, per duty type: define the threshold (e.g., 8 hrs OR 80 km crossed) and the escalation target (e.g., switch to the 10hr/120km rate). The rate engine applies it automatically when the duty closes.
What if we use different rate cards for supplier forwarding vs direct customer billing?+
That's exactly how it's modelled. Customer rate cards for billing out; supplier rate cards for cost. Margin visibility flows from the difference.
Are rate snapshots really immutable?+
Yes — a duty's calculation uses a snapshot of the applicable rate at that moment. Even if the rate card is modified or deleted later, historical invoices reference the snapshot and remain reproducible.
Can we see a change log of who approved which rate change?+
Yes. Every rate approval decision, approver, timestamp, and comment is logged. Audits and internal reviews have a clean trail to work from.
Works seamlessly with the rest of the platform
See rate approval and escalation in a live demo
Book a walkthrough. We'll set up a rate card, approve it, apply escalation on a duty, and show the audit trail — all in one session.
No credit card required. Credits never expire.